Office Specialist Nicosia, Cyprus

Responsibilities

• Efficiently schedule and manage meeting room utilization, ensuring cleanliness and orderliness
• Coordinate office repair, maintenance and cleaning activities
• Manage inventory of office supplies, forecast needs and place proactive orders
• Welcome visitors and manage a detailed Visitor Registry
• Distribute incoming emails and physical mail, manage dispatch with courier services
• Process, administer and verify accuracy of invoices, engage with vendors to resolve issues
• Maintain records and ensure compliance with Health, Safety and Environmental regulations
• Maintain records of office assets including keys and electronics, manage databases with essential contacts
• Manage communications, assist with new employee onboarding and support company events and travel arrangements

Requirements

• Secondary or higher education with professional training in administrative and facility office operations
• At least one year of relevant experience in a similar role
• Proficient in English and Greek, both written and spoken
• Highly proficient in Microsoft Office applications
• Capabilities in managing correspondence, organizing schedules and handling documents effectively
• Highly organized with the ability to prioritize tasks and meet deadlines, meticulous attention to details, punctuality, excellent teamwork and communication skills, proactive approach to problem-solving

We offer

• Private healthcare insurance
• Regular performance assessments
• Family friendly initiatives
• Corporate Programs including Employee Referral Program with rewards
• Learning and development opportunities including in-house training and coaching, professional certifications, over 22,000 courses on LinkedIn Learning Solutions and much more
• *All benefits and perks are subject to certain eligibility requirements